COMPETITION

We’re looking for a Project and Administration Coordinator to join our Strategy and Corporate Communications team for a term position.

You’re collaborative, detail-driven and on top of deliverables. You have a strong understanding of project management as well as performance management principles and practices. You have sound interpersonal skills and a high level of professionalism and confidentiality.

Reporting to the Vice-President, Strategy and Corporate Communications, you’ll provide administrative support, draft and polish communications materials and administer the unit’s budget and contracts. You’ll assist our Strategy & Corporate Communications team with ongoing projects and key initiatives. As a collaborative team player, you'll liaise with CTC employees at HQ, Ottawa office and around the world living and breathing our core values at every touch point. Day in, day out you’ll keep the Strategy & Corporate Communications office running smoothly. And you’re ready to dive in.

Selection Process No: 2012-CTC-RES-224-08

Classification: AS-03

Tenure: Term (to May 1, 2013)

Closing Date: April 12, 2012

Salary: 56,684 to 61,074 per year
 
Organization: Canadian Tourism Commission

Position Title: Project and Administration Coordinator

Language Requirements: English essential

Duties: Reporting to the VP, Strategy & Corporate Communications, the incumbent of this position coordinates projects of limited to moderate scope and assists with the delivery of larger more complex projects by handling assigned components.  This position administers and coordinates several high profile meetings which require a high degree of attention to detail and the ability to work under pressure; basic interaction with government officials is required. The position is also responsible to provide financial and administrative support for the unit.

ESSENTIAL QUALIFICATIONS

Education: Degree from a recognized university and training in project management or acceptable combination of education, training and experience.

Experience:  When applying, the candidate must clearly demonstrate in writing how they meet the following experience criteria:

• Experience planning senior level business meetings and events
• Experience liaising with government offices
• Experience managing projects, specifically as it relates to meeting type events and the preparation of materials (ie. Briefing material, presentations, coordination of event logistics)
• Experience providing administrative services, including the implementation of policies, procedures and systems to support administrative programs and services
• Experience interacting with multiple stakeholders and coordinating projects.
• Experience working with MS-Office Suite (ie: Excel, Word, Outlook and PowerPoint)
• Experience working with MS-Project would be an asset.
• Experience in monitoring and tracking a program budget including  conducting variances, processing invoices and forecasting
• Experience working with performance management and measurement frameworks such as the Balanced Scorecard is considered an asset.

Knowledge :

• Knowledge and experience of project management principles and practices (Note: project management responsibilities assigned to this role are generally ongoing and low risk in nature, however require formal project management skills to be successful)
• Knowledge of Balanced Score Card methodologies considered an asset
• Knowledge and understanding of performance management frameworks.
• An understanding of formal correspondence with Government officials.

Knowledge of writing, editing and presentation tools and techniques (e.g. slide presentations, briefing material, multi‑media tools)

• Knowledge of various software packages within MS Office Suite (ie: Word, Excel, PowerPoint and Outlook).
• Knowledge of bookkeeping and accounting principles for business. 

Abilities: 

• Extensive time management and organizational skills.
• Ability to read, understand and enter results into a balanced scorecard system.
• Ability to align corporate objectives and priorities into meaningful performance measures
• Ability to deliver on quarterly financial reconciliation and to support a unit budgeting process
• Ability to manage multiple projects in a fast paced environment
• Works well within a team and with other teams
• Ability to commit to and meet or exceed deadlines
• Demonstrates initiative, analytical and problem-solving skills
• Ability to adapt and learn quickly/self motivated
• Ability to work in a team to support the delivery of team projects
• Detail oriented
• Discretion and confidentiality. This unit deals with results based information that is either directly or indirectly related to individual performance.
• Good verbal communication skills
• Good writing and editing skills

Personal Suitability: Effective interpersonal relationships; creativity; judgment; results-oriented; discretion; confidentiality; diplomacy; detail-oriented.

Security:  Enhanced reliability

Entitlement to work in Canada: You must certify in your application that you are legally entitled to work in Canada or have the ability to obtain the necessary approvals to work in Canada.  The CTC reserves the right to require that you provide proof of your legal entitlement to work in Canada at any time.
Please note that the CTC will not be providing relocation assistance.

Note: You must provide proof of your education credentials.  When applying, candidates must clearly demonstrate in writing that they meet the above-mentioned education and experience criteria.

Persons are entitled to participate in the appointment process in the official language of their choice. Candidates are asked to indicate their first official language as well as their preferred official language in their application.

This competition may be used to staff similar positions.

Send your application to:
Canadian Tourism Commission. 

If your skills and experience are a match for the above, please email your resume in MS Word format or PDF file to hr [at] ctc-cct [dot] ca.   Please specify the competition number (2012-CTC-RES-224-08) in the subject line.

We thank all those interested for their time and care in submitting applications but regret that only candidates selected for an interview will be contacted by the employer. 

No phone calls or emails, please.

Please note that the CTC’s pension and benefit plans are completely separate from the federal public service.  In general, candidates cannot transfer their pension and their service from the public service to the CTC.

The CTC is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.

The CTC is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the staffing official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.